Traceability System Improvements (Animal Health)
For traceability system development, implementation or improvements through writing policies, procedures and records, equipment purchases, and facility upgrades.
Who should apply?
Livestock producers who want to develop, implement, or improve traceability systems through writing policies, procedures and records, equipment purchases, and facility upgrades.
To apply you must
Demonstrate a direct link between all project activities and the development or improvement of a written traceability system
Eligible activities and expenditures
- In-kind time, costs from a qualified third-party, or one-time labour costs to develop or update written policies, procedures, schedules and records related to traceability
- Traceability equipment and associated training to support the implementation of written traceability systems
- Costs related to supporting or managing information sharing networks (e.g., cloud-based subscription costs, one-time dedicated project staff), limited to the duration of the project
- Barcoding systems and automated product identification systems
- Capital costs (building or production site upgrades) to support implementation of written traceability systems
Ineligible activities and expenditures
- Activities and expenditures as detailed here
- Equipment or capital upgrades not related to traceability
- Consumable items (e.g., labels, ink)
- Multi-use items (e.g., laptops, computers, printers)
- Consumable items (labels, ink, etc.)
- Radio Frequency Identification (RFID) readers that have not met Canadian performance standards (see CCIA-Reader-List-October-2020.pdf (canadaid.ca))
- Software licensing costs or fees beyond 12 months
50 per cent, up to a maximum of $60,000
- Quote from the manufacturer to include a clear description of all equipment and equipment specifications
- Quote or proposal from a qualified, third-party detailing services to be provided, costs and outcomes
- Completed Food Safety and Traceability Action Plan template (available at ontariosoilcrop.org)
Merit assessment criteria
- Traceability system status
- Ability of the project to improve traceability
- Goals or outcomes of the project
- Extent to which the applicant will share information to benefit the sector or industry (may include news release or story, presentations, social media/website, hosting an open house)
- Number of times an applicant business has accessed cost-share funding under the producer stream of the province-wide Partnership program
- Ability of project to support economic recovery and growth of Ontario’s agriculture and agri-food sectors
Is this project for you? Find out if you meet the program requirements
1. Am I eligible?
Any established farm business that is a legal entity and produces agricultural commodities in Ontario under a valid Farm Business Registration Number (FBRN), or an allowable exemption, is eligible to apply for cost-share funding under the Partnership—provided that the farm business meets all of the requirements set out in the Program Guide. You must also have a valid and up-to-date Premises Identification (PID) Number for the farm property where the project is to take place. In addition, you are required to be in compliance with all Requirements of the Law and remain in compliance for the duration of the project.
2. How often can I apply?
A farm business may have up to two (2) applications approved in an intake or under consideration at one time. A separate application must be submitted for each project.
There is no limit to the number of cost-share projects that a farm business can complete over the five-year span of the Partnership. There is also no limit to the number of approved cost-share projects that a farm business can have underway at one time.
3. How will my application be assessed?
Applications are evaluated based only on the information submitted and will not be considered if they do not meet eligibility criteria or if they are incomplete.
Complete applications that meet eligibility criteria are assessed using Merit Assessment Criteria, which is specific to each Project Category. Applications that are selected using a merit-based review process are approved on a continuous basis while funds remain available.
Conditional approval for funding may be granted for complete applications with high merit that require confirmation of additional information before project approval.
4. How do I submit my application?
Applications are submitted electronically.* You can apply and submit all required documentation at ontarioprograms.net.
You can also complete the Application Form for the Project Category you are applying under, and submit with all required documentation by email to CAP@ontariosoilcrop.org. Copies of Application Forms are available at ontarioprogramguides.net.
*If you cannot apply online or by email, you may send hard copy applications and all required documentation to OSCIA by post or courier to 1-367 Woodlawn Road W, Guelph, ON, N1H 7K9.
5. How will I be notified of cost-share funding decisions?
Applications will be reviewed, and cost-share funding decisions will be made after the Application Intake has closed. You will be notified by mail and/or email approximately 45 business days from the date a given Application Intake closes. (If there is an exception to this, it may be noted in the Project Category Description.) There are three possible outcomes:
- Application is approved – you will receive confirmation of claim procedures and submission deadlines, and a questionnaire that must be completed at the end of the project.
- Application is conditionally approved – you will be notified about what additional information is required to finalize approval of your project.
Application is declined – you will receive a brief explanation for the decision.
6. When do projects start and finish?
The start date for your project is the date on the Approval or Conditional Approval Letter issued by OSCIA for each successful project. Projects cannot be started before that date. Eligible costs can only be incurred, invoiced and paid for by the applicant after the date on which the Letter is issued.
The completion date for your project will be specified in the Approval Letter issued by OSCIA for the successful project. Eligible costs must be incurred, invoiced and paid for by the applicant on or before this completion date.
7. Opportunities for new producers
New producers are new entrants to the agricultural production industry who:
- File personal income taxes in Ontario
- Have proof of ownership or control of productive agricultural assets to generate farm income
- Have a valid and up-to-date Premises Identification Number for the farm property where the proposed project is to take place
- Have not had more than $7,000 in gross farm income two and three years prior to enrolling in the Partnership
- Have business projections that demonstrate potential annual gross business income of $7,000 or more within three years of applying
New producers are eligible for:
- Financial Analysis
- Business Plans
- Marketing Plans
- Nutrient Management and Soil Health Planning
- Education, Training, Assessment and Planning (Animal Health)
- Food Safety and Traceability Gap Assessment and Pre-audit
- Food Safety and Traceability Training
- Education, Training, Assessment and Planning (Plant Health)
If you are a new producer, contact OSCIA at 1-800-265-9751 or CAP@ontariosoilcrop.org for a list of applicable Project Categories, and to request a copy of the New Producer Application Form.
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Edit date: December 6, 2021